Chasing document approvals by email can be a slow and error-prone process.
Lock the Version Being Reviewed
Lock the Version Being Reviewed. File Management Software will lock the Version of a document that is being reviewed to ensure that all approvers are viewing and commenting on the same Version of the document.
Route Automatically to the Right Person
A document approval system removes the risk of a single user’s error by automatically forwarding documents to the correct people based on a set of pre-defined rules that you set up once.
Track Status at a Glance
Status flags can quickly indicate the status of a document going through the approval process. View whether a file is waiting on approval, if it has been approved, or if it has been returned for amendments including any comments.
Chase Overdue Sign-Offs Without Nagging
An automatic deadline reminder is sent to the approver for sign-off of documents if they have not been completed on time.
Keep a Full Audit Trail
All comments and approvals are logged with full details of the actions taken including the date and time of each action, and the name of the person that took the action. These details are stored as an audit trail that can be referred to at a later date should there be any question of a decision that has been made.
More on File Management Software can be found at www.watermarktech.co.uk/file-management-software/.
Once you have set up the necessary workflows, approvals are processed quickly and with a minimum amount of problems.
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